Hosting a PASA Tournament

Ten Easy Steps to Help You

 

Step 1 – Invitation & Fees

Design your invitation using the Tournament-invitation-template.

Email the draft to the PASA Secretary for approval and distribution.

-Add SAEF levy: R10 per horse to entry fees and pay into PASA’s bank account.
-Add PASA levy: R40 per player and pay into PASA’s bank account.

Send the PASA Secretary:
1.  Summary of players and horses entered
2.  Proof of payment

 

Step 2 – Safety Checklist

Print and complete the Tournament safety checklist

Email the completed list to the PASA Secretary and your Provincial Umpire.

 

Step 3 – Committee Duties

Print the Tournament to Do List

Delegate duties to committee members.

 

Step 4 – Score Sheets

Print Section Score Sheets: PASA-SECTION-SCORE-SHEET-Section

Print Team Score Sheets: PASA-TEAM-SCORE-SHEET-team

 

Step 5 – Horse Welfare & Rules

Review SAEF horse rules and levies (R10 per horse).

Read:
–PASA Tournament regulations (Welfare)
–PASA-Veterinary-Regulations
–Amended playing-rules-horse-rules

Ensure vaccination cards are available: VACC CARD PDF

 

Step 6 – Entries & Affiliation

Check handicaps against the national handicap list (available from PASA Secretary / Handicap list on webpage).

Confirm player affiliation for the season.

FOR SOCIAL TOURNAMENTS

 Check unaffiliated players’ participation limits.

Collect R80 levy per unaffiliated player and pay to PASA.

Ensure SAEF temporary membership is obtained with proof.

 

Rule: Players may not exceed the allocated unaffiliated tournaments.

Read: PASA-Playing-rules-for-non-affiliated-players

 

Step 7 – Tournament Draw

Refer to the PASA Rule Book for draw procedures.

Consider:

-Horse choice rules Amended playing-rules-horse-rules
-Sudden death games
-Handicap vs scratch games
-Turnabout format
-Landowner requests

Read:  PASA Umpire Protocol for umpire options.

Send the draw to the PASA Secretary, listing players under their affiliated clubs.

 

Step 8 – After the Tournament

Provincial umpires must collect all score sheets for analysis.

Club umpires must keep copies with their Club Secretary.

Ensure table duty staff complete score sheets correctly.

 

Step 9 – Horse Welfare Report

Complete the PASA-Post-Tournament-Horse-Welfare-Report

Email to: PASA Secretary – Provincial Horse Welfare Officer

Manfred Rohwer (PASA Horse Welfare Officer)

 

Step 10 – Incident Reports

Complete the INCIDENT REPORT FORM for:
Public Liability Issues
Disciplinary Hearings

 

 

Final Note

Stay organized, keep your sense of humour, and remember: the PASA Executive is always available to assist you.